Administrative Coordinator

Position details:

The Administrative Coordinator provides day-to-day office support for service and installation operations, handling phone intake, preparing estimates, quotations, and invoices, scheduling service calls and installations, coordinating with customers, suppliers, and technicians, maintaining filing and office administration, and assisting with project documentation and tracking. This role supports efficient field operations and ensures accurate administrative records.

Must have skills and experience:

• Strong written and verbal communication skills
• Excellent organizational skills and ability to multi task in a fast-paced environment
• Proficiency with Microsoft Outlook, Word, and Excel. If is familiar with AUTOCAD would be a big plus
• Experience preparing estimates, quotations, and invoices
• Experience scheduling service calls and coordinating with technicians and suppliers
• Familiarity with construction, service, or garage door industry is an asset
• Willingness to learn to read project drawings and specifications
• Positive attitude and eagerness to learn

Screening questions for recruiters:

Do you have experience preparing estimates, quotations, and invoices for service or installation work?

Are you proficient with Microsoft Outlook, Word, and Excel?

Have you worked in the construction, service, or garage door industry previously?

Are you willing and able to learn to read basic project drawings and specifications?